Tasks:
1. Document Management:
- Organize and maintain construction documents, contracts, and permits.
- Ensure accurate filing and accessibility for the construction team.
2. Administrative Support:
- Provide assistance to project managers and site supervisors.
- Coordinate meetings, appointments, and travel arrangements.
3. Communication Coordination:
- Manage communication with contractors, suppliers, and stakeholders.
- Handle phone calls, emails, and inquiries related to construction projects.
4. Record Keeping:
- Maintain accurate records of project expenses, invoices, and budget tracking.
- Assist in preparing and distributing project status reports.
5. Project Coordination:
- Liaise with internal departments for timely processing of construction-related paperwork.
- Assist in preparing bid packages and procurement documentation.
6. File Organization:
- Organize project files for compliance and accessibility.
- Collaborate with the finance team to reconcile project expenses.
Qualifications:
1. Education:
- High school diploma or equivalent; additional certification in construction administration is a plus.
2. Experience:
- Proven experience as a construction administrator or in a related administrative role.
3. Technical Skills:
- Proficient in Microsoft Office Suite and construction management software.
4. Organizational Skills:
- Strong organizational and multitasking skills.
5. Communication:
- Excellent communication and interpersonal abilities.
6. Attention to Detail:
- Detail-oriented with a focus on accuracy in documentation.
7. Construction Knowledge:
- Understanding of construction processes, terminology, and industry practices.
8. Collaboration:
- Ability to work collaboratively in a fast-paced construction environment.
Application Process:
Submit your resume and cover letter to [Email Address]. Please use “Construction Admin Application” as the subject line. Application deadline is [Closing Date].
